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    7 Best Payroll Companies for Small Business in 2023

     7 Best Payroll Companies for Small Business in 2023

    Looking for payroll companies for small business? It’s easy to get overwhelmed by the countless options available out there, especially when some companies claim to offer this service at an affordable price point. That’s why we’ve put together this list of seven top payroll companies to help you find the one that will best serve your company needs. Let’s jump right in!

    Core HR

    We have picked and ranked the top 7 payroll companies for small business based on annual price, cost of employee, company size, experience of company, who is behind the company, and customer satisfaction. 

    This ranking is a good way to see which company might be the best fit for your business before you commit to signing up with one. A lot of these companies offer their services at no charge if you pay monthly - but it is worth checking out what services are offered at what price as that can help you decide if a free service will work or not.

    No matter which payroll company you decide to go with make sure you read their reviews and do your research before hand so that you know exactly what you are getting into when deciding on signing up with them.


    -Gusto is one of the best payroll companies for small business owners who want to focus on their business and not the administration. The company handles payroll, human resources, benefits, tax preparation and compliance automatically. -It is an all-in-one solution that includes fast onboarding and affordable rates with no minimums or cancellation fees. Their wide selection of integrations allow businesses to export data directly into Gusto from over 1,200 apps such as QuickBooks and Xero (offering time tracking). With so many third party integrations, Gusto becomes a customizable tool that can grow alongside your business.


    In today's world, there are many different options when it comes to payroll companies for small business. Whether you need a fully-managed service or prefer to handle payroll on your own, there is a company out there that can meet your needs. You'll want to look into the costs and services offered with each option to see which one best suits your needs. Here are 7 of the best payroll companies for small business as we head into 2023 

    When choosing a payroll company for small business, make sure they have access to all of your relevant employees' information. This includes their social security numbers and any previous addresses if they haven't lived at their current address very long (some state laws may require employers to track employees' previous addresses). Other information that should be included is previous employment history, including dates worked, positions held and wages earned; proof of citizenship/immigration status; veteran status; any workplace injuries workers compensation claims; fitness-for-duty certification; copies of birth certificates, green cards or passports; automobile insurance policy numbers (if applicable); transcripts from schools attended by employees (required by some states); etc.

    QuickBooks Online

    One of the best payroll companies for small business is QuickBooks Online. It’s part of Intuit, a company that provides software and services to entrepreneurs and small businesses. QuickBooks Online offers all the things you need to run your payroll, including a self-employed application, advanced reporting features, payroll summaries and more. There’s no need to pay extra monthly fees or expensive additional payroll tax preparations—this package does it all. And with this plan there are also no long-term contracts, so you can cancel at any time if you no longer need it. What really makes QuickBooks Online stand out from the crowd though is its flexibility: For example, as an employee, you can set up and receive payments electronically on payday without having to get your employer’s permission first. 

    Another one of the top payroll companies for small business is You Need A Budget (YNAB). YNAB helps clients manage their finances by categorizing where their money goes into categories like Rent/Mortgage and Utilities rather than lumping everything together under Expenses. The goal here is not just spending less but also living within one's means which will lead to an increased sense of control over one's life.

    Sage Payroll

    As one of the top payroll companies for small business, Sage Payroll simplifies every step of the payroll process with built-in features and detailed reporting. It offers payroll services to employers regardless of size or industry, as well as 24/7 customer service and live chat support. You can also track employee hours by day or week, see overtime rates and monitor employees’ deductions from paycheck amounts so you know how much you owe them at the end of the year. Along with QuickBooks integration and instant downloads to PDFs, it also allows you to send accurate tax forms electronically (1099-MISC) through its digital portal. These are just a few reasons why Sage Payroll is one of the best payroll companies for small businesses in 2023!

    Zoho Books

    Alternatively, there are a number of awesome pay per use payroll companies that offer access to customizable cloud-based platforms that are affordable as well as easy to use. My Personal Touch is one such provider which offers a robust suite of administrative tools at prices starting at $8/user/month and all you need is an internet connection! One other top payroll company for small business is Ginger Software - the creators of Zoho HRMS. They have been pioneers in the HR software space with their flagship product Zoho People, which offers core HR services like payroll processing, benefits administration, recruiting and so on. A powerful solution that works seamlessly with Zoho Books & Zoho CRM, so no additional integration cost! Another payroll company that makes our list is OnPay, it has been providing payroll management solutions since 1996 and has grown into one of the most successful providers for small businesses. With features like unlimited reporting capabilities and comprehensive training programs OnPay seems to be popular among SMBs looking for quality payroll service providers. Another great payroll company for small businesses is HiCaliber. It provides hassle free online bookkeeping services using revolutionary technology combined with knowledgeable support staff making them a great choice when it comes to payroll providers too! 

    A major perk of being an SMB client is getting discounted rates by these pay per use payroll companies.


    To start using Intuit's payroll service, just set up your company profile and enroll your employee or contractor to be able to work with your account, then enter the number of people you want them paid at once, or as they work – either way works! From there you'll go back to enrollment and invite another person that can work with your account. With each addition you'll need to fill out a little more information about the employee. You can also import any existing employees from other payroll services (including QuickBooks Online). And if you are paying state taxes, there is a separate tab to keep track of this information too. One more tip: Make sure to set up automatic deposit so funds will get transferred automatically into an FDIC-insured bank account each payday morning - which means less time spent tracking down what checks have been written and where money is owed! 

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